Recruitment of Events Manager

About us

The Australia Vietnam Young Leadership Dialogue (AVYLD/Dialogue) is an independent non-profit initiative that was established to nurture relationships, promote engagement and incubate collaboration between Australian and Vietnamese young leaders from a broad spectrum of society. Through people to people links, we believe the bilateral relationship between Australia and Vietnam can be strengthened to contribute to the development of each respective nation.

The inaugural Dialogue occurred in May 2017, Sydney, Australia. From 1400 expressions of interest, 10 exceptional leaders under 35 from both countries, were selected. They came together to incubate relationships and establish a powerful network of influential changemakers. The dialogue will be a biannual initiative with locations rotating between the countries.

More info at www.australiavietnam.org

Milestones

The Dialogue was supported by the Australia ASEAN Council, as part of the Australian Department of Foreign Affairs and Trade. Delegates have been invited to meet both Vietnamese and Australian Prime Ministers as well as Foreign Ministers of both countries. The Dialogue has become a key platform to develop high level people to people links. Business, educational and cultural collaboration are outcomes of the first dialogue.  

Events Manager

AVLD is recruiting a volunteer Events Manager, based in Vietnam, to join the steering committee which will plan and implement the 2019 Australia Vietnam Young Leadership Dialogue in May 2019, Vietnam. The steering committee will be offered the chance to participate in the Dialogue. In 2017, the steering committee was able to hear from over 50 speakers, attend multiple high-level receptions and network with influential leaders from a diverse array of sectors. They also received a personal written acknowledgment letter from the Australian Ambassador to Vietnam for their contributions.

Reporting to: Steering Committee Director

We are looking for a competent Events manager to oversee and organize AVYLD events that will make an impact to the target audience. You’ll ensure events are successful and cost-effective, paying attention to budget and time constraints.

Duties:

    • Liaise with local planning authorities and key stakeholders to plan the major events such as launch, announcement event and Dialogue, according to requirements, target audience and objectives.
    • Identify suggestions to enhance the event’s success.
    • Work with the Steering Committee Director to monitor and ensure budget adherence.
    • Source and negotiate with vendors and suppliers.
    • Manage additional volunteer staff to support during the Dialogue.
    • Work with event planning vendors to ensure ground operations are smooth.
    • Lead promotional activities for the Dialogue.
    • Analyze the event’s success and prepare relevant report post Dialogue.

Requirements:

  • Minimum 2-4 years’ experience in events management
  • Based in Vietnam
  • Demonstrated interest in the Australia Vietnam relationship
  • Ability to communicate in Vietnamese and English
  • Willingness to commit to 2-5 hours per week for the duration of the role, but with a one week commitment during the actual Dialogue (hours may vary leading up to and during events)
  • Diligent, open and honest
  • Passionate about contributing to the development of society
  • Strong communication and teamwork skills
  • Very organised and has exceptional attention to detail

 

Please apply online by 14 May 2018.

Commencement: 1 June 2018 until 30 June 2019